Administrative Assitant

Job Description

Employer Information

Yankton County Highway Department

3302 W City Limits Road

Yankton, SD 57078

(605) 260-4473

Functional Job Description

Job Title Highway Administrative Assistant

Job Sub-title Highway Department

Classification Exempt

Supervisory Role N/A

Introductory Period 180 Days from commencement of work

Salary $20.21/hr to $21.87/hr DOE

Self-Termination 2 Weeks or 10 working days

License Requirement

Job Objective Responsible for assisting the Superintendent and Weed Supervisor with operation of office

Hours of Work Summer Hours: Monday thru Thursday from 6:30 am to 5:00 pm and

Winter Hours: Monday thru Thursday from 6:30 to 4 and Friday 6:30 thru 10:30oa or as assigned

Clothing Casual Office Attire. Blue Jeans are fine. No holes in clothing. Comfortable but appropriate for an office.

Equipment/Tools Phone, Fax, Computer Postage Machine, Laminator

Statement of Duties

• Daily sorting of mail and bills to pay. Incoming checks need to be signed and go to the Auditor

• Orders office supplies and paper products

• Weekly enter data from drivers/mechanic timecards

• Twice a month prepare bills/invoices to turn inro Auditor’s Office

• Mail correspondence requested by the Highway Superintendent and/or the Weed Supervisor

  • Track Fuel Usage

    • Record supplies used from inventory

      • Assist drivers/mechanic with any accident report.

      • Monitor vehicle insurance changes to Insurance company

      • Notify drivers of any upcoming drug testing

      • Complete and track reports for FEMA, FAS, and Big Grants as needed

Qualifications, Skills and Knowledge

• Communicates well with the public and highway employees

• Type and mail all correspondence to residents

• Answer office phone professionally

• Has previous experience with office equipment

• Working knowledge of Outlook, Excel, Word.

• Can create Excel spreadsheets

• Ability to learn new programs such as gWorks software and Gasboy

• Can work alone when needed

• Sets workload based on schedule of work to be done

• High School education or equivalent with related work experience preferred

• Can prioritize job duties

Essential Job Functions

Function: Office Activities

Activity:

• Walking indoors in the office area or out to the shop

• Walking outdoors to the mailbox on gravel

• Standing/Sitting Entering data into computer

• Lifting boxes filled with paper/reports to storage room

• Bending minimal bending to load copier

• Kneeling to get into lower file cabinet drawers

• Elevated Work to get supplies from office cabinets or boxes in storage room

Activity: Drive Highway vehicle

• Sitting (continuously) when taking vouchers to the Government Center, or getting any supplies.